CORe Exam Dumps | A state university is looking to purchase equipment to scan books and manuscripts into a digital format.

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Supply Management Core Exam
HBX.CORE.v2024-11-30.q151
Question 78

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Question 78/151

A state university is looking to purchase equipment to scan books and manuscripts into a digital format.
Several variations of this equipment exist in the marketplace, and the university has not decided which format is best for their needs. There is also a possibility that the cost for additional storage requirements will be shared with the state. Given this situation, which of the following is the FIRST course of action the university should take?

A. Issue a Request for Information (RFI)

B. Negotiate an agreement with the state government to share storage costs

C. Issue a Request for Proposal (RFP)

D. Conduct a joint suppliers' conference with the state government

Correct Answer: A

* Identification of Need: The university needs to purchase equipment to digitize books and manuscripts.
* Market Variations: Several variations of the required equipment exist in the marketplace, indicating a need to understand the different options available.
* Undecided Format: The university has not decided which format is best, necessitating information gathering on different formats and their benefits.
* Cost Sharing Possibility: There is a possibility that the cost for additional storage will be shared with the state, adding another layer of complexity.
* First Course of Action: In such situations, the most appropriate first step is to gather comprehensive information on the available options. An RFI is a tool designed to collect information from suppliers
* about their products and services. It helps the university understand what is available in the market, the capabilities of different suppliers, and the possible costs and benefits of various options.
* Next Steps: After the RFI, the university can better determine their specific needs and proceed with more targeted procurement processes such as an RFP.
References
* ISM Glossary of Key Supply Management Terms
* CIPS Procurement and Supply Cycle

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