To ensure that progressive disciplinary actions are defensible, it is crucial to document that the employee was aware of the organizational policies and procedures before the infraction occurred. Leadership and transformation management documents emphasize the importance of clear communication and documentation in managing employee performance and disciplinary actions. This documentation serves as evidence that the employee was informed of the rules and expectations, which is essential for justifying any disciplinary measures taken. Reference from leadership literature highlight the need for thorough and accurate documentation to support managerial decisions and to protect the organization in case of disputes or legal challenges.