Step 1 - Understand the scenario
* We have a Microsoft 365 E5 subscription with Copilot available.
* File1.docx has a sensitivity label applied.
* The sensitivity label controls usage rights (Owner, Editor, Restricted Editor, Viewer).
* The question: Which users can summarize File1 with Microsoft 365 Copilot?
Step 2 - Sensitivity labels and usage rights
When a sensitivity label is configured to apply encryption with usage rights, each role has different levels of access:
* Owner: Full control (read, edit, reshare, extract, etc.).
* Editor: Can read, edit, and copy content.
* Restricted Editor: Can read and edit in place, but cannot copy, print, or extract content.
* Viewer: Can only read (view) the content.
# Reference: Rights included in usage rights for sensitivity labels
Step 3 - Copilot's requirements for summarization
Microsoft 365 Copilot requires that the user has the ability to read and extract text from the document in order to generate a summary.
* Owners and Editors: # Can both read and extract # Copilot works.
* Restricted Editors: # Cannot copy/extract text # Copilot cannot summarize.
* Viewers: # Can only view # Copilot cannot process content for summarization.
# Reference: Microsoft 365 Copilot and sensitivity labels
"Users must have extract and copy rights in order for Microsoft 365 Copilot to process and summarize labeled documents." Step 4 - Apply to the case
* User1 (Owner) # Can summarize.
* User2 (Editor) # Can summarize.
* User3 (Restricted Editor) # Cannot summarize.
* User4 (Viewer) # Cannot summarize.