Comprehensive Detailed Explanation with all SAP S/4HANA Cloud References In SAP S/4HANA, when you post a vendor invoice for asset acquisition without reference to a purchase order , the system generates accounting documents based on the configured ledgers and accounting principles. Specifically, it creates:
* One document per accounting principle (for parallel accounting requirements, such as local GAAP and IFRS).
* One document for all accounting principles (to consolidate postings across all ledgers).
Let's analyze each option to determine the correct answer.
Explanation of Each Option:
C. One document per accounting principle & one document for all accounting principles
* Correct : In SAP S/4HANA, when posting a vendor invoice for asset acquisition without a purchase order, the system generates:
* One document per accounting principle : This ensures compliance with parallel accounting requirements. Each ledger (representing a specific accounting principle) receives its own document to reflect the transaction according to the respective accounting rules.
* One document for all accounting principles : This consolidates the postings across all ledgers into a single document for the leading ledger (OL). The leading ledger serves as the primary record for external financial reporting.
* Reference : According to SAP documentation, this dual-document approach is a key feature of SAP S
/4HANA's simplified data model, ensuring both detailed and consolidated reporting.
A. One document per accounting principle
* Incorrect : While this is partially true (as separate documents are generated for each accounting principle), it does not account for the additional document created for all accounting principles in the leading ledger. This option is incomplete and therefore incorrect.
* Reference : SAP S/4HANA generates both individual and consolidated documents to meet parallel accounting and consolidation needs.
B. One document for all accounting principles
* Incorrect : This option suggests that only a single document is generated for all accounting principles.
However, SAP S/4HANA also creates separate documents for each accounting principle to comply with parallel accounting requirements. This option overlooks the need for ledger-specific postings.
* Reference : The system must generate separate documents for each accounting principle to ensure accurate reporting under different standards (e.g., local GAAP vs. IFRS).
D. Separate documents for each and every accounting principle
* Incorrect : While separate documents are generated for each accounting principle, this option fails to mention the additional document created for all accounting principles in the leading ledger. It is therefore incomplete and incorrect.
* Reference : SAP S/4HANA's architecture ensures that both ledger-specific and consolidated documents are created to meet reporting and reconciliation requirements.
Key References to SAP S/4HANA Documentation:
* SAP S/4HANA Finance for Parallel Accounting : Explains how SAP S/4HANA handles parallel accounting requirements using multiple ledgers and generates corresponding documents.
* SAP Help Portal - Universal Journal (ACDOCA) : Provides detailed guidance on how the Universal Journal supports the generation of documents for multiple accounting principles.
* Vendor Invoice Posting Without Purchase Order : Describes the accounting documents generated during vendor invoice postings for asset acquisitions.
* Leading Ledger and Non-Leading Ledgers : Highlights the role of the leading ledger in consolidating postings across all accounting principles.