Management representation is a term used in audit parlance to refer to the statements made by management in response to specific inquiries or through the financial statements, as part of the audit evidence that the auditor obtains. Management representation can be oral or written, but the auditor usually obtains written representation from management in the form of a letter that attests to the accuracy and completeness of the financial statements and other information provided to the auditor. The management representation letter is signed by senior management, such as the CEO and CFO, and is dated the same date of audit work completion. The management representation letter confirms or documents the representations explicitly or implicitly given to the auditor during the audit, indicates the continuing appropriateness of such representations, and reduces the possibility of misunderstanding concerning the matters that are the subject of the representations12.
Management representation is not a person or group of persons representing executive management during audits (A), as this would imply that management is not directly involved or accountable for the audit process.
Management representation is not a mechanism to represent organizational structure (B), as this would imply that management representation is a graphical or diagrammatic tool to show the hierarchy or relationships within an organization. Management representation is not a project management technique to demonstrate management's involvement in key project stages , as this would imply that management representation is a method or practice to monitor or report on the progress or outcomes of a project.