Understanding the Requirement: The company wants specific authors to use the "Request for Activation" option, ensuring content is published only after approval.
AEM Workflow Models:
* Request for Activation Workflow: This is a predefined workflow model in AEM that allows content authors to request publication. The request is then reviewed and approved by designated approvers before the content is published.
* Role of Authors: Authors who need this functionality should be part of this workflow, allowing them to initiate the request but not publish directly.
Implementation Steps:
* Access the Workflow Console: Navigate to Tools > Workflow > Models in AEM.
* Locate the Request for Activation Workflow: Find the "Request for Activation" workflow model.
* Edit the Workflow: Open the workflow model for editing. Add the authors or author groups to the participant step responsible for initiating the request.
* Assign Permissions: Ensure that the authors have the necessary permissions to start the workflow but not the replicate action. This configuration ensures they can request activation but not publish directly.
Advantages:
* Controlled Publishing: Ensures content is reviewed and approved before going live, maintaining content quality and adherence to guidelines.
* Accountability: Tracks who requested activation and who approved it, providing a clear audit trail.
References:
* AEM Workflows:AEM Workflows
* Configuring Workflow Permissions:Workflow Permissions